What to expect
To help businesses understand what they can expect from us, we have outlined the general process that we follow in order to accomplish your goals. Don't worry, we know every business is unique (as our solutions are), so not all these steps may apply to you. It all starts by simply contacting us.
PHASE-1 - Define
During this phase we focus on learning about your business, your goals and documenting what you hope to achieve by using our services. We want to ensure that your needs are met in the end and to do that we make sure our understanding of your requirements are rock solid.
Initial introductions call
- To discuss high level objectives
- Identify your focus area, people, processes or strategy
In-depth Onsite Introductions
- Determine business goals
- Determine pain points
- Determine business model
- Interviews with management
- Side by sides with agents Observations
- High level data review
- Draft of scope document
Documentation
- Draft of terms
- Draft of indicators of success
- Draft of needed internal resources
- Agree to scope
- Agree to terms
- Agree to indicators of success
- Agree to internal resource needs
PHASE-2 - Measure
This is where all the magic happens. During this phase we are performing a majority of the work we will perform. Depending on the solution you are looking to achieve, we may be interacting with your staff, performing deep dive analysis and observing your processes.
Analysis
- Data
- Workflows
- Processes
- Contact
- Back Office
- Problems
- Incidents
- First Contact Resolution
- IVR
- Toll Free
Interaction: employee and customers
- Questionnaires
- Interviews
- Observations
- Time Studies
- Surveys
PHASE-3 - Delivery
This phase is where you will receive your deliverables. We will present our solutions to the appropriate parties. and deliver our findings.
Present findings to the appropriate groups Delivery of
- Documentation
- Presentations
- Observations
- Solutions
- Timelines
- Milestones
- Reports
PHASE-4 - Implement and Control
This phase is another option we offer as part of our solutions. Rather than just finding the solutions for you, we will be a part of the implementation and ongoing monitoring to ensure the changes are in control.
Implement changes
- Refine recommendations of solution
- Agree to terms of scope
- Agree to timelines and millstones
- Agree to any internal resources needed
- Setup regular meetings with departments heads
- Provide process improvement training as needed
- Implement changes
Control Changes
- Regular review of the KPI to ensure the process is still in control
- Make changes to the process as needed to ensure continued success
